Online file / Document Template

Revolutionize Your Document Creation with Silverpeas: Online Templates and In-Browser Editing

🚀 Why Choose Silverpeas Document Templates?

  1. Maximum Efficiency: Create documents directly in your browser, without additional software.
  2. Guaranteed Consistency: Ensure all documents adhere to your organization’s visual identity.
  3. User-Friendly: Allow your collaborators to easily create professional documents.
  4. Time-Saving: Say goodbye to lengthy layouts and repetitive formatting.
  5. Total Flexibility: Adapt templates according to your specific needs.

💡 Concrete Use Cases

  • HR Department: Contract templates, job descriptions, evaluation forms
  • Marketing Team: Templates for presentations, campaign reports, creative briefs
  • Sales Department: Quote templates, sales proposals, customer follow-ups
  • Project Management: Templates for project plans, progress reports, meeting minutes

 

How Does It Work?

🛠 For Administrators:

  1. Access the Silverpeas back-office
  2. Navigate to the new “Document Template” entry
  3. Click on “Add” to create a new template
  4. Customize access restrictions by space or application
  5. Upload your template

🛠 For Users:

  1. When creating a new document, a pop-up window appears
  2. Choose the appropriate template
  3. Once the file is created, start editing it directly in your browser
  4. Save and share your document in just a few clicks

🏆 The Silverpeas Challenge Ready to discover the power of Silverpeas document templates? Take our challenge!

  1. Create an account on our Enjoy test platform
  2. Go to https://enjoy.silverpeas.com/silverpeas/Component/webPages70
  3. Create a document from a template
  4. Edit it online in your browser
  5. Share your experience with us!

 

Document Templates details

💻 Administration

The templates offered to contributors are managed by an administrator from the Silverpeas back-office. The new Document Template entry appears as shown below:

By clicking on the Add button (or through the “What do you want to do?” menu), the following creation form is displayed:

To allow you to organize your templates, and especially to bring up coherent templates: you can choose to restrict a template to specific spaces and/or applications in which to present them. To restrict to one or more spaces, the administrator can directly enter their identifiers separated by a space, or select the spaces by clicking on the Select spaces… button. In the second option, the following space browser/selector is displayed:

A document template with a restriction on spaces presents a small yellow box listing the identifiers of the targeted spaces. This allows the administrator to quickly identify document templates with restrictions from others:

Document Creation If templates are defined, you will find this pop-up when creating a file:

With Silverpeas, transform your document creation process. Save time, ensure consistency in your communications, and offer your teams a powerful and intuitive tool.

Ready to revolutionize your document management? Contact us today for a personalized demonstration!